Office Assistant
- Monitor remote team chat to assist with issues as they arise in the absence of the director and the program specialist
- Reply, direct, and organize email
- Organize and collect data and information as assigned by the director and the program specialist
- Maintain the schedule in the absence of the director and the program specialist
- Assist in the preparation of regularly scheduled reports, at the direction of the director and the program specialist
- Update and maintain office policies and procedures, at the direction of the director and the program specialist
- Provide general support to visitors in online Zoom office
- Serve as resource and point of contact for visitors, staff, and stakeholders in the absence of the director and the program specialist
Requirements and skills
- Professional written and verbal communication skills
- Ability to work independently as well as to contribute to the team
- Ability to learn office management systems and procedures
- Strong technical skills and the ability to talk others through tech issuesÂ
- Excellent time management and organizational skills and ability to prioritize work
- Attention to detail and problem solving skills
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Sharepoint, Outlook) and Google Apps (Drive, Docs, Slides, Sheets, Forms)